Managing, Coaching, and Leading a Remote Sales Team

Stay connected and motivating a remote sales team is a challenge that sales managers have struggled with for years. Today, Melissa Fisher, Chief Operating Officer at Clarity Voice discusses the impact technology has had on the sales management function and shares techniques you can use to manage, coach, and lead a remote sales team.

It’s a good question, how do you manage a remote sales team?

That’s something sales managers have struggled with for years.

In today’s ‘always connected’ world technology has certainly helped in many ways. But in other ways, it’s turned good old-fashioned managers who used to have regular conversations into CRM analytics watchers – which in my mind are similar to armchair quarterback, and aren’t making the connection they need to with the members of their sales team.

If we think about the overall objective of a sales manager, it comes down to three key skills: the ability to manage, coach, and lead their sales team. All of those, by their very nature, are social. So, what we want to do is think about some techniques you can use to manage, coach, and lead a remote team.

Managing Performance

There’s this notion out there that if you have a remote salesperson, you need to focus on the results, and if they’re hitting their results, then you’re fine.

I can understand that rationale, but that logic is flawed, because the results are backward-looking in nature, and that logic only works until they miss the results. Then suddenly, you’re behind the game.

So, you want to emphasize—particularly important with remote salespeople—is to communicate clearly. What is the result that you expect? What actions do you want them to take that lead to that result?

For example, the result may be the achievement of a sales quota, but you may have an expectation of making a specific number of cold calls, securing a number of appointments, going on many in-person calls, sending out proposals, new account penetration, and all things that can lead to achieving those sales results.

So, as a remote manager, you want to focus on not only the results, but also the underlying activities and behaviors that drive those results.

For example, you don’t need to say, “Well, let me understand how many sales calls you went out on last week.” That information should be available to you through a sales activity report. What you want to focus on is a conversation, “Tell me a little bit about who you visited last week? How did those calls go? Were there clear action items?” And, if there aren’t clear action items, that’s an opportunity for you to coach and contribute value by helping them identify how they could advance opportunities.

The Clarity’s Voice Advantage: Some of the tools I like to use to check activity for remote employees are Clarity Office Anywhere Mobile App. By requiring our sales team to use the app we ensure sales aren’t giving customers their personal mobile phone numbers and we get all the call tracking data we would normally receive if the rep was calling from their desk phone. Any iPhone or Android device can simply download the app and use it as if it’s an office phone.

Coaching

For opportunity coaching, you can use your sales activity reports to examine the pipeline to have a one-on-one conversation with each salesperson. Review their individual pipeline and look for opportunities that may not have a clear next step or may be stalled in a stage.

Then you can ask deal coaching questions that relate to how your remote salesperson is going to advance those opportunities. Here are five deal coaching questions that you can ask.

1. What is the customer’s business need? If the salesperson can’t articulate the business need, there is more work on asking questions and identifying priorities.
2. What’s the unique value that we bring to that customer? Can they really articulate the value proposition and how it ties to those needs?
3. Who are the decision-makers and who are the key influencers? Have they mapped the organization? Are they able to reach all the people necessary to get to a positive outcome?
4. Who’s your competition, who are we competing against?
5. Where are we going to win? What are our competitive strengths? And what are our win themes? This involves confidence in the salesperson, and your job as a manager is to build that confidence as they pursue opportunities.

Another type of coaching that is important is skills coaching. It’s your job as a manager to help your salespeople improve their selling skills. And that does require some time in the field, but a lot of that planning can happen in advance.

Clarity Voice Advantage: there are 4 different tools built into Clarity’s system that I like to use when preparing to coach remote employees.

Then with that limited time you have with the salesperson in the field, go out and observe sales calls, and I use the word “observe” intentionally because many managers can’t resist the temptation when they go out on a call to start running the meeting.

And it may be that as a manager, you’re in a better position to close that business, but you should be cognizant—especially with remote salespeople—that they’re on sales calls all the time when you’re not present. So, resist that temptation to jump in and focus on observing the key skills that you’re going to work on.

Then following the call, you want to debrief with the salesperson. The temptation may be to share with them what didn’t go as well as you like, but if that coaching is not a positive experience, they’re going to tune you out, and they may not even schedule you to go on additional calls the next time you come out to visit.

So, make sure you’re sharing with them something positive that you’ve seen on that call, getting their thoughts first as to how the call went, where the areas for improvement are, and then adding your advice as a coach as to how they may do it differently or better in the future.

Leading and Inspiring

You’re managing your team, you’re coaching to your team, but you also need to lead and inspire.

If your salespeople are in the same office, that’s a little bit easier because you can walk the hallways and you can start to have hallway conversations and share with them what’s going on in the company, get their input, and understand their concerns.

But leading and inspiring it’s even more important with your salespeople that are disconnected from your office. I recommend using team Conference calls where you can quickly hear the expressions and the energy level of your salespeople as they share “tales of the sale”, success stories, and new ideas.

Use this weekly meeting format as an opportunity to share and update them on what’s going on in the company and your products/services, and what’s going on in the industry. Ask them for their input, get their thoughts to know what’s going on in their mind, and try to understand if there are any underlying concerns. Great leaders make a personal connection, and a conversation is a better way to do that than an email.

Many managers—and too many of us altogether—get caught up in texts and email, and we lose all the personal interaction that’s essential to the art of sales and sales management.

To recap, I’m a huge believer in technology, but they’re not a replacement for the personal interaction necessary to manage, coach and lead your team.

Clarity Voice Advantage: To learn more about how Clarity Voice’s suite of services can help you manage remote sales teams more effectively, call one of our User Experience Consultants at 1-800-676.3995 8am – 9pm EST or book your own session at clarityvoice.com/support